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Updated Smarter Balanced Mathematics and English Language Arts (ELA), ELPA 21, and OAKS Science and Social Sciences practice tests and an updated TA Training Site will be available starting November 1. Practice tests can be accessed using supported web browsers or the Oregon Secure Browser. The 2016-2017 TA User Guide will also be posted in the Resources section of the OAKS Portal and on the ODE website at that time.
These practice tests provide an opportunity for Oregon teachers and students to familiarize themselves with the navigation and functionality of the online tests, as well as with the embedded accessibility supports described in the Oregon Accessibility Manual. The TA Interface has been updated this year to make it easier for test administrators to identify and select the tests they want to administer. All test administrators, including test administrators who have used the TA Interface in previous years, should practice setting up a test session using the updated TA Training Site prior to administering an operational test.
Smarter Balanced Mathematics and OAKS Science and Social Sciences tests include a different calculator than the one used in previous years. It is recommended that students use the practice tests to familiarize themselves with this new calculator. A Calculator Manual will be posted to the Resources section of the OAKS Portal on November 1 for further information.
To support users in the transition to the new Test Information Distribution Engine (TIDE), ODE and AIR have scheduled two optional webinars focusing on how to use the newly-redesigned TIDE:
The same material will be covered in both trainings. While these webinars are open to any TIDE user role, you must register in advance if you want to attend a webinar. To register, go to https://attendee.gotowebinar.com/rt/5497128606839075329. After registering, you will receive a confirmation email with information about how to log into the webinar. Please contact your Regional ESD Partner with questions.
The Test Information Distribution Engine (TIDE) will be offline to upgrade the systems for the 2016-2017 school year from 5 p.m. PT on Thursday, October 20 through 6 a.m. PT on Thursday, October 27.
All user accounts and student information will be deleted when TIDE is taken offline. When TIDE reopens, ODE will add District Test Coordinator (DTC) users to TIDE after DTCs have completed their 2016-17 training requirements. As in past years, DTCs may then request a list of the users in their districts from the previous year from their ESD partner to facilitate the creation of user accounts for 2016-17.
Student test settings will not be re-uploaded. Schools and districts can update student test settings following the launch of the new version of TIDE on October 27.
AIR continues to conduct testing and QA on the recently released iOS 10. AIR identified issues relating to loading videos and enabling the microphone from the Secure Browser app running iOS 10. Until these issues have been fixed, iOS 10 is not supported. Districts should not use the operating system auto-update features on devices that are to be used for student testing. The Operating System Support Plan lists the operating systems that are supported for student testing.
AIR recently identified an issue in which an error occurs when users attempt to download ISRs in PDF form on Chrome Browser 53. Until a resolution is determined, AIR recommends that users download ISR PDFs using any other browser, including Firefox, Internet Explorer, Safari, or earlier versions of Chrome.
On October 21, the Test Information Distribution Engine (TIDE) of the OAKS system will be taken offline in preparation for the launch of the 2016-17 version on October 27. Each year it is ODE policy to delete all students from TIDE and re-import basic student information (SSID, school and district, demographics, etc.) from the SSID System after TIDE reopens. Test settings will not be re-uploaded. As such, it is recommended that users do not modify any student settings for the 2016-17 school year in TIDE prior to October 27, as these changes will not be saved for the upcoming testing window. Schools and districts can update student test settings following the launch of the new version of TIDE.
Additionally, as in the past, user accounts will be deleted when TIDE is taken offline. When TIDE reopens, ODE will add District Test Coordinator (DTC) users to TIDE after DTCs have completed their 2016-17 training requirements. As in past years, DTCs may then request a list of the users in their districts from the previous year from their ESD partner to facilitate the creation of user accounts for 2016-17.
The Linux secure browser for the 2016-2017 school year (version 9.1) is now available on the OAKS Portal for download. Installation information can be found in the 2016-2017 version of the Secure Browser Installation Manual.
On Thursday, July 21, AIR encountered unanticipated technical issues during its final quality control process for the Linux secure browser. To ensure the resolution of these issues, the Linux secure browser is now scheduled for release on Monday July 25, not July 22 as previously communicated. AIR and ODE apologize for this additional delay.
TDS will be offline for unscheduled maintenance to prepare for the 2016-2017 school year from 5 a.m. to 9 a.m. PT on Saturday, July 23. AIR apologizes for any inconvenience this may cause.
On Thursday, June 30, ODE communicated that AIR encountered unanticipated technical issues during its final quality control process. This has resulted in a delay in releasing the 2016-17 secure browsers for Windows and OSX that will now launch on July 15 and not on July 7 as originally planned. The date for the Linux secure browser release will be July 22.
AIR and ODE apologize for any inconvenience caused by this delay while AIR resolves these unanticipated issues.
On Thursday, June 30, ODE communicated that AIR has encountered some unanticipated technical issues during its final quality control process that may result in a possible delay in releasing the 2016-17 secure browsers. AIR’s quality control process to resolve the identified technical issues remains ongoing. To support districts in their scheduling efforts, ODE will provide a final status update at 9 a.m. on Wednesday, July 6 indicating whether the secure browsers will launch on July 7 as planned or a later release date.
As a reminder, ODE has determined that the auto-installation feature of the secure browser which had previously been communicated is not yet ready for release due to unforeseen limitations on the functionality. While ODE will continue to work with AIR to explore support for the auto-installation feature for future years, for 2016-17, districts will need to plan to manually install the secure browser as in past years.
ODE apologizes for any inconvenience this may cause and appreciates your patience.
TIDE and the Online Reporting System will be offline to upgrade the systems for the 2016-2017 school year from 9 p.m. PT on Friday, August 12 through 4 a.m. PT on Monday, August 15.
TIDE, TDS, and the Online Reporting System will be offline to upgrade the systems for the 2016-2017 school year from 9 p.m. PT on Friday, July 29 through 4 a.m. PT on Sunday, July 31.
ODE and AIR had previously communicated that the 2016-17 secure browsers for all supported operating systems would be available through the OAKS Portal for districts to download by Thursday, July 7, 2016. However, AIR has encountered some unanticipated technical issues during its final quality control process that may result in a possible delay. To support districts in their scheduling efforts, ODE will provide another update on Tuesday, July 5 indicating whether the secure browsers will launch on July 7 as planned or whether a delay will occur.
In addition, ODE has determined that the auto-installation feature of the secure browser which had previously been communicated is not yet ready for release due to unforeseen limitations on the functionality. While ODE will continue to work with AIR to explore support for the auto-installation feature for future years, for 2016-17, districts will need to plan to manually install the secure browser as in past years.
ODE and AIR apologizes for any inconvenience this may cause and appreciate your patience.
The Kindergarten Assessment materials order window in TIDE will be May 25 through June 28. Orders for Kindergarten Assessment materials can be placed in TIDE by district level users only. The Ordering Kindergarten Assessment Materials User Guide is available on the portal; it provides detailed instructions on how submit orders using the Kindergarten Materials order module in TIDE.
Districts may choose to have the Kindergarten Assessment materials delivered between August 1 and 5 or between August 22 and 26. Districts must choose a delivery window and then click [Save] or they will not receive any Kindergarten Assessment materials. After you click [Save] you should get a message saying that your response was successfully saved.
Orders for materials must be placed for each school in your district that will have Kindergarten students in the 2016-2017 school year. TIDE has been pre-loaded with materials’ estimates based on the number of Kindergarten students who took the Kindergarten Assessment in your district in 2015-2016. You can change the pre-loaded number if you anticipate an increase in the number of Kindergarten students in a school in your district. Remember to click [Save] if you change the number. You will need one scoresheet for each Kindergarten student, one student booklet and one assessor booklet for every five Kindergarten students, and one Approaches to Learning document for every 15 Kindergarten students. Additional overage will be added to your order and shipped to the district, so please order based upon the number of students only.
If you need assistance, please contact your Regional ESD Partner.
AIR identified an issue on May 4, 2016 in which Math Performance Task (PT) stimuli, which should have shown both Spanish and English, appeared only in Spanish. This issue has been resolved, and stacked Spanish-English Math PT stimuli now display in both languages. If you have questions, please contact your Regional ESD Partner for assistance. Thank you for your patience!
The Oregon Online Reporting System will be offline for maintenance from 5 p.m. PT on Friday, May 6 through 8 p.m. PT on Sunday, May 8.
AIR is working with Smarter Balanced to resolve issues related to Math Performance Task (PT) stimuli that are appearing only in Spanish but should show both Spanish and English. A resolution for this issue should be available by Monday, May 9. AIR and ODE apologize for the inconvenience.
AIR has confirmed that items with a drag-and-drop response area that are only in Spanish are appearing correctly. For any questions about Spanish-only response areas or other issues with Spanish-English items, please contact the OAKS Help Desk.
On April 6 ODE communicated an issue where the “custom settings” label displayed in the TA interface approval screen for students with standard settings. AIR has resolved this issue so that “Standard” is now displaying in the TA Interface test approval screen for students with standard settings.
AIR identified an issue on Chrome OS 44 in which students that have text-to-speech enabled receive a white screen and are unable to move forward in the test. AIR recommends updating Chrome to the most recent version or testing students with text-to-speech accommodations on a computer with a different operating system. We apologize for the inconvenience.
This year Smarter Balanced Performance Tasks are randomly assigned to students within schools; however when a student changes schools the system automatically assigns the student a new Performance Task (PT) even if the student had already started a PT in their earlier school. In order to confirm if an incoming student has an open or completed PT from their earlier school, TAs should check in the Online Reporting System (ORS) Plan and Manage Testing site. If the student is assigned more than one PT within a subject, contact your ESD partner who will reassign the original Performance Task back to student. AIR is investigating solutions to this for 2016-17.
AIR has identified an issue where the “custom settings” label is displaying in the TA Interface test approval screen for students with standard settings. This will not affect or change test settings, it only affects the way the label is displayed in the TA interface.
AIR is working to resolve this issue and will provide an update once this resolution is in place.
AIR has resolved the issue relating to Smarter Balanced grade 12 scores and reports in the Online Reporting System.
AIR has resolved the issue where students in grades 3, 4 and 5 only, that had text-to-speech (TTS) accommodations set correctly in TIDE, may have found that TTS was not working correctly when they began the test. AIR and ODE apologize for the inconvenience.
AIR’s Secure Browser version 3.3 for iOS devices can be used on iOS 7–9.3 (and to include the revision 9.3.1, released on April 2). Note that previous versions of the Secure Browser are not supported on the recently released iOS 9.3/9.3.1, so districts who upgrade to either iOS 9.3 or 9.3.1 should download and install this new version of the Secure Browser. Secure Browser 3.3 also resolves the recently discovered issue impacting iOS 8-9 that only occurs when a student listens to text-to-speech on the iPad. Districts who administer assessments on iOS that use text-to-speech should download and install this new version of the Secure Browser in order to test successfully.
AIR continues to work on the issue impacting ELPA21 assessments administered on devices running iOS 7-9 that disables all audio after a video embedded in a listening item plays.
Additionally, AIR and ODE are now supporting Chrome 41-49 for student testing. AIR has posted an updated Operating System Support Plan that reflects support for Chrome 49 and iOS 9.3 (and the revision 9.3.1).
The Oregon TIDE System will now not be offline from 5 p.m. through 7:30 p.m. PT on Friday, April 1 for updates.
The Oregon Online Reporting System will be offline for updates from 5 a.m. PT on Thursday, March 24 through 8 p.m. PT on Sunday, March 27, 2016 for the initial posting of Smarter Balanced scores.
As originally communicated on March 17, an issue has been discovered impacting iOS 8-9 only that occurs when a student listens to text-to-speech on the iPad. When a student listens to text-to-speech, if the test has an audio component (ex. Listening stim, audio glossary, etc.) the audio is disabled. As a workaround pending a long-term fix, AIR has confirmed that this issue resolves when the student logs out and logs back in. AIR will release a new secure browser in approximately two weeks that resolves this issue.
In addition, AIR has now discovered an additional issue impacting ELPA21 assessments administered on devices running iOS 7-9 that disables all audio after a video embedded in a listening item plays. Therefore, we recommend that students avoid taking the ELPA assessment on iOS devices. Similar to the text-to-speech issue, AIR has confirmed that, as a workaround, this issue resolves when the student logs out and logs back in. AIR continues to investigate a long-term fix for this.
In the meantime, to reduce impact on students, AIR and ODE recommend that districts should avoid using iPads running iOS 8 or iOS 9 to administer assessments for students using text-to-speech and avoid using iOS 7 – 9 for students taking ELPA21. A list of alternative operating systems is available in the Operating System Support Plan at oaksportal.org. AIR and ODE apologize for the inconvenience.
Today AIR and ODE posted an updated version of the Technical Specifications for Online Testing on oaksportal.org. Important updates include: 1) Recommended changes to system settings in Mac OS X 10.7 and higher that prevent test security risks, and 2) For Windows users only, how to resolve potential Secure Browser issues if using ZoomText screen reading software. The change log in Appendix E of the document provides a full list of the updates. Please review the updates and adjust your operating system settings as necessary.
Today AIR discovered an issue on iOS 8 and iOS 9 in which the use of TTS disables the embedded audio stimuli & audio associated with embedded glossaries. In Oregon this affects the audio stimuli on Smarter Balanced ELA CAT assessments, and audio glossaries on all Smarter Balanced assessments. AIR is working on a fix for this issue. AIR and ODE recommend that until the issue is fixed districts do not use iPads running iOS 8 or iOS 9 to administer Smarter Balanced assessments for students using the TTS accessibility support. A list of alternative operating systems is available in the Operating System Support Plan at oaksportal.org. AIR and ODE apologize for the inconvenience. We will post an announcement on the portal when a solution to the issue is available.
AIR and ODE are now supporting Chrome OS 41-48 for student testing. AIR has posted an updated Support Plan that reflects support for versions 41-48 and was able to implement an update that does not require any new app to be downloaded if using Chrome OS 47.
The current version of Android MSB (2.0) when used with Android 5+ devices does not support use of the keyboard. An updated MSB for Android 5+ (version number 2.1.) will be in the store by March 11. Anyone using Android 5+ should upgrade to MSB 2.1 in order to use the keyboard on their device.
Please note that it is not a requirement for students testing on supported versions of Android 4 to upgrade. Students testing on Android 5+ will need to upgrade in order to use the keyboard functionality.
Some ELPA21 tests include listening items that require students to select a word in a sentence. When a response is chosen, a box appears around the word the student has selected.
The AIR Help Desk has received reports that on some computers or tablets the response box is not centered directly over the word. If this occurs for any student in your school or district during ELPA21 testing, please assure the student that the response will be recorded correctly even if it is slightly off center, as long as the response box has selected a large portion of the chosen word. If the box is so off center that the student is unable to determine which word is selected, the student will need to pause testing and complete the remainder of the listening segment on a different computer or tablet. ODE and AIR are investigating a solution to this issue, but since the issue is not occurring on most computers and tablets we need to be careful to come up with a solution that will not impact devices where the items are currently displaying correctly. This will take some time. Correct selections, even with the response box slightly misaligned over the word, will be scored as correct by the computer.
On Friday, February 12 we reported that a small number of ELPA21 items were not generating an error message when students tried to skip them. Students were able to skip these items but then receive a message for subsequent items indicating that the items were not loading. This issue has now been fixed. All items on the ELPA21 test should generate an error message if the student tries to skip them and the student will be required to answer each item before moving ahead in the test.
AIR and ODE are now supporting Chrome OS 48 for student testing. AIR has posted an updated Support Plan that reflects the support for Chrome 48.
For Chrome OS 47, as previously reported on January 22, AIR found issues with sound and recording. In order to address the issues AIR has developed an updated Chrome Secure Browser app that they expect to be available in the Google Play App Store by Monday, February 29. Once it is available another announcement will be made. Please note: Only districts using Chrome OS 47 and who are using TTS will be required to download and install this new app (the updated app will also be compatible with Chrome OS 41-48).
The Smarter Balanced test window will be open through June 10 and Smarter Balanced tests are supported on all operating systems listed in the Oregon Support Plan.
The ELPA21 test window will be open through April 19 and ELPA21 tests are supported on all platforms except for Android tablets. However, there are a few issues with the administration of ELPA21 on iPads that users should be aware of:
Please consult the OAKS Systems Downtime schedule on the OAKS Portal for dates that the tests will be offline for maintenance.
The statewide test window for ELPA21 will open on Tuesday, February 9. Schools planning to administer ELPA21 on Chromebooks must have the Chromebook Kiosk App (version 2.8 released on December 6) installed. Schools planning to administer ELPA21 on iPads must have the latest version of the iPad AIR Secure Test App (version 3.2 released on January 26). Before testing, please check your iPads and Chromebooks to confirm that the latest version is installed. Please refer to the Secure Browser Installation Manual for information on installing and updating these apps. The Oregon Department of Education strongly recommends that you have students take a practice test on any device they will use for operational testing to ensure that students are familiar and comfortable with the device and that the device is functioning properly with the secure testing system.
In response to some questions that came into the OAKS Help Desk, AIR has made some updates to the Chromebook Kiosk App installation instructions in the Secure Browser Installation Manual.
AIR and ODE are now supporting Mac OS X 10.11 for student testing. AIR has posted an updated Support Plan that reflects the support for Mac OS X 10.11. The Secure Browser Installation Manual has also been updated with instructions for installing the Secure Browser on Mac OS X 10.11. Please review the installation instructions in the Secure Browser Installation Manual prior to installing the Secure Browser on any computer running Mac OS X 10.11 because there are some changes to installation procedures from earlier versions of OS X.
Domain exemptions are not available for ELPA21 Practice Tests. They will be available on the ELPA21 Operational Tests. Whenever possible, teachers should have students complete all domains on the Practice Tests so they have the opportunity to determine whether each domain is accessible by the student.
The ELPA21 Practice Tests are divided into four segments and each segment corresponds to a domain. The order of the segments is: listening, reading, writing, speaking. Students will know that they have reached the end of a segment because they will be prompted to review their responses to questions before moving onto the next segment. In cases where the teacher knows that a student cannot respond to the questions in a domain, the teacher can respond to the questions in that domain for the student. For example, if a student cannot access the questions in the writing domain, the teacher can instruct the student to respond to all the questions in the first two segments of the test and then the teacher can respond to the questions in the writing segment and then have the student resume the test with the fourth segment (speaking).
Students are able to move freely back and forth among the four segments of the Practice Tests. However, if the student takes a Practice Test in a TA Session, TA approval will be required for the student to start the speaking segment. TA approval is not required for any other segments.
ELPA21 Practice Tests are now available. We recommend that you use the Secure Browser for the ELPA21 Practice Tests. Chrome (versions 41-46) and Firefox (versions 31-41) can also be used to access the Practice Tests but the functionality of the speaking segment will be impacted. ELPA21 is supported on laptops and desktops running supported versions of Windows, OS X, and Linux, as well as on iPads using supports versions of iOS and Chromebooks using supported versions of Chrome OS. The Oregon Support Plan lists the supported versions of all operating systems. However, an update to the iOS secure browser app will be required for the ELPA21 tests. We have temporarily blocked iPad access to the ELPA21 practice tests until the iOS secure browser app update is available. We expect it to be available by February 2.
The statewide test window for OAKS Science and Social Sciences is now open. The online TA and student interfaces are now available for Science and Social Sciences testing, and the Online Reporting System is also now available. The Online Reporting User Guide has also been updated for 2015-2016. ELPA21 tests will open on February 2 and Smarter Balanced tests will open on February 9.
ODE and AIR have encountered an issue with Linux Secure Browser 8.0 that affects recording of responses to speaking items on the ELPA21 tests. An updated version of the Linux Secure Browser, version 8.1, has been posted to the Download Secure Browsers page of the OAKS Portal. This version of the Linux Secure Browser also fixes the issue with ASL that was reported when Linux Secure Browser 8.0 was released. The Linux Secure Browser installation instructions in the Secure Browser Installation Manual have also been updated.
Linux Secure Browser 8.0 or 8.1 can be used in January for the OAKS Science and Social Sciences tests which launch on January 5. However, all districts using Linux for any tests must install Secure Browser 8.1 prior to February 2 when the ELPA21 operational tests go live. Linux Secure Browser 8.0 will be blocked for all operational tests, including OAKS tests, after February 1.
We are unable to use the auto-update process at this time to facilitate updating the Linux Secure Browser from version 8.0 to 8.1. Therefore, districts will need to uninstall version 8.0 of the Linux Secure Browser and then install version 8.1. While the Linux Secure Browser was built to accept auto-updates, the code to push out the updates is still being tested and given the urgency of this update we cannot wait for that testing to be complete. We are committed to having the auto-update feature fully functional by summer of 2016 so that next year’s updates to the Secure Browser will not require districts to uninstall and then reinstall the secure browser. ODE and AIR apologize for this inconvenience and the extra work that this will require for districts.
An updated Chrome OS Kiosk App is available in the Chrome Web Store. Click on the Download Secure Browsers page on the OAKS Portal for a direct link to download the update to the app. The Secure Browser Installation Manual has also been updated with revised directions for installing the Chrome OS Kiosk App. Please review the updated instructions prior to the start of student testing.
Apple has released iOS 9.2. iOS 9.2 resolves security issues that were present in iOS 9.0 and 9.1. If you have iPads running iOS 9.0 or 9.1 that are being used for secure assessments, please update the iPads to iOS 9.2 as soon as possible. iOS 9.0 and 9.1 will be blocked for all testing prior to the start of the OAKS Science and Social Sciences operational test window on January 5.
iOS 7.0, 7.1, 8.0, 8.1, and 8.2 will also continue to be supported for secure testing through the end of the 2015-2016 academic year.
Updated Smarter Balanced Mathematics and English Language Arts (ELA) practice tests, updated OAKS Science and Social Sciences practice tests, and an updated TA Training Site are now available through the OAKS Portal. OAKS and Smarter Balanced practice tests can be accessed using supported web browsers or the Oregon Secure Browser. The 2015-2016 TA User Guide has also been posted in the Resources section of the OAKS Portal and on the ODE website.
These practice tests provide an opportunity for Oregon teachers and students to familiarize themselves with the navigation and functionality of the online tests, as well as with the embedded accessibility supports described in the Oregon Accessibility Manual. The TA Interface has been updated this year to make it easier for test administrators to identify and select the tests they want to administer. All test administrators, including test administrators who have used the TA Interface in previous years, should practice setting up a test session using the updated TA Training Site prior to administering an operational test. Section IV of the 2015-2016 TA User Guide explains how to navigate the updated TA Interface.
ELPA21 practice tests will be available on January 11, 2016.
ODE and AIR are now supporting Fedora 22 for secure student testing. We will continue to support Fedora versions 20 and 21. The current Linux secure browser can be installed on desktops and laptops running Fedora 22. The Oregon Support Plan has been updated with this change.
We are also now supporting Firefox version 41 for practice tests. Practice tests can be taken using Firefox versions 10 to 41 as well as the other browsers listed on the Supported Browsers page of the OAKS Portal or the secure browser.
Safari 5.0 is no longer supported for practice tests for computers running Mac OS X 10.6 or 10.7. Districts and schools can update their Safari version to 5.1.x or use one of the other browsers listed on the OAKS Portal Supported Browsers page.
Appendix C of the Oregon Technical Specifications for Online Testing includes a list of headphones and headsets that AIR has tested with the Online Test Delivery System (TDS). Students participating in ELPA21 will need to use a headset with a built-in microphone. Schools that choose to use headsets that have not been tested by AIR should test the headsets first themselves with the practice tests to confirm that they work correctly with TDS and the Secure Browser, particularly with the recording and replaying of the student speaking responses.
AIR is offering the Plantronics 355 headset with microphone for sale for schools and districts that prefer to order headsets directly from AIR. The Plantronics 355 headset is an analog headset that is compatible with all supported testing platforms except NComputing (USB headsets must be used with NComputing). It comes with an adapter for iPads and Chromebooks.
Information about ordering Plantronics 355 headsets directly from AIR is posted in the English Language Proficiency folder of the Resources section of the OAKS Portal. The ordering information can also be accessed directly at www.airelp.org. Please contact the OAKS Help Desk (email@example.com) if you have questions about headset ordering.
TIDE is now open for the 2015-2016 academic year. An updated TIDE User Guide is available on the ODE website and in the Resources section of the OAKS Portal. All district and institution level users have been deleted from TIDE. The DSA role has been replaced by a DTC role in the 2015-2016 TIDE. ODE will upload DTCs to TIDE on the morning of October 1. The DTSA role has been replaced by a District Level User (DLU) role. DTCs can upload additional District Level Users to TIDE. DTCs who need a list of users in their district who were deleted from TIDE can obtain the list from their ESD Partner or the OAKS Help Desk.
The equation editor tutorial posted on the Student page of the OAKS Portal has been updated. The new tutorial has a dropdown box that allows students to choose a grade band: 3-5 or 6-12. The content of the tutorial for each of the grade bands reflects the type of equation editor questions students in that grade band will encounter on the Smarter Balanced mathematics test. This is a change from last year when there was one tutorial for all grade bands.
AIR and ODE are now supporting testing on computers using the Windows 10 operating system that was released on July 29, 2015. The 2015-2016 Windows Secure Browser 8.0 released in July can be installed on computers running Windows 10. AIR has posted an updated Support Plan and Technical Specifications Manual for Online Testing that reflect the support for Windows 10.
AIR and ODE are also supporting Chrome OS 45. The documentation has been updated to reflect this support as well.
Please note that ELPA headsets purchased in previous years will not work correctly with Windows 10 computers. Schools that will be administering ELPA21 on Windows computers running Windows 10 will need to purchase headsets that are compatible with ELPA21. The Technical Specifications Manual for Online Testing includes a list of headsets that AIR has tested with the online testing system in Appendix C. AIR will also be selling a headset that is compatible with all supported operating systems, including tablets and Chromebooks, for districts that choose to purchase headsets directly from AIR. Ordering information for the AIR headsets will be available in the Resources section of the OAKS Portal, in the English Language Proficiency folder by September 28.
The 2015-2016 Technical Specifications Manual for Online Testing is now available on ODE’s webpage at http://www.ode.state.or.us/search/page/?=391. This manual provides the most recent information about the hardware, software, and network configurations for running online testing applications. The 2015-2016 manual also includes a new section on supported headsets and headphones and updates on configuring tablets for secure testing, restricting access to non-secure features in iOS 8.1.3 and later, disabling third party apps, disabling updates to iTunes that can cause the testing environment to become insecure, and putting iPads in autonomous single app mode.
The Windows, Mac OS X, and Linux secure browsers are now all available for download on the OAKS Portal. The Windows and Mac OS X secure browsers were released on June 30, 2015. During AIR’s final quality control processes, AIR discovered some security issues related to the American Sign Language (ASL) support on Linux machines, which caused a delay in the release of the Linux secure browser. To prevent further delays in releasing the Linux secure browser, ODE has decided that at this time ASL will not be supported with the Linux secure browser for 2015-2016. ASL will continue to be supported for Windows and Mac OS X, as well as on iPads, Android tablets, and Chromebooks. If your district has students needing ASL, please ensure those students have access to test on a platform other than Linux.
The Oregon Help Desk has been receiving a lot of questions about the new secure browser auto-update process. We have added nine new Secure Browser FAQs to the OAKS Portal to address the questions we have received.
An update was made to TIDE last night that created an issue with communications between TIDE and the Test Delivery System (TDS) and Online Reporting Systems (ORS). Currently, any updates made in TIDE to student settings or users are not being communicated to the Test Delivery System. We expect this to be fixed by early afternoon today. In the meantime, proctors can continue to administer tests and students can continue to take tests. However, if a test setting was changed for a student this morning the new test setting will not be communicated from TIDE to TDS until late morning today. As always, please carefully check all test settings before approving any students to start a test. Until this issue is resolved, please contact your ESD partner if any of your students are presented a test with incorrect test settings as a result of this issue.
The Online Reporting System was also impacted by this change. The data in ORS reflects all test data that was in the system at 6 p.m. PT on January 20. Results for tests taken today are not flowing through to ORS and therefore users cannot obtain any results for tests taken today in ORS. Participation data for tests taken today is also not available in ORS. This will be fixed overnight on January 21 and all results for tests taken today will appear in ORS by Thursday morning, January 22.
There is currently an issue with Secure Browser 6.5 (used for computers running Linux and Mac Intel 10.5 operating systems) that is preventing the browser from closing. AIR is currently testing a solution to this issue and expects it to be fixed early next week. In the meantime, if you are using Secure Browser 6.5 for testing and it will not close, please contact your ESD Partner or the OAKS Help Desk for information on a work around to close the secure browser.
This issue only affects Secure Browser 6.5. It should not affect Secure Browsers numbered 7.0 and higher that are used with Windows and Mac OSX 10.6 or higher operating systems and it should not affect mobile secure browsers used on iPads, Android tablets, and Chromebooks. If you experience an issue with Secure Browser 7.0 or 7.2 closing, or with tablets or Chromebooks, please notify the OAKS Help Desk immediately.
The Online Reporting System (ORS) will be offline from 6 a.m. PT on Friday, January 23 through 11 p.m. PT on Monday, January 26, 2015 for the deployment of the Smarter Balanced Interim Assessment Blocks (IABs). The IABs are not being provided by ODE and are only available to districts that independently contracted access. The Oregon Department of Education and AIR apologize for the inconvenience.
AIR will host the upcoming Online Reporting System (ORS) trainings on January 8 and January 15 via WebEx. Please access these trainings using the updated information below (NOTE: ORS training logistics and access information previously posted to the OAKS portal and announced in ODE’s December 18 AA Update no longer applies):
Thursday, January 8, 2015, 9:30 am PST (1 hr)
Call-in Number: 1-800-503-2899, Meeting Number: 1836714
Thursday, January 15, 2015, 3:00 pm PST (1 hr)
Call-in Number: 1-800-503-2899, Meeting Number: 1836714
The Oregon Department of Education and the American Institutes for Research, Oregon’s test vendor for the OAKS, ELPA, and Smarter Balanced Assessments, will offer two online trainings focusing on how to use the Online Reporting System (ORS). The first training will be on Thursday, January 8 at 9:30 AM (PT) and the second training will be on Thursday, January 15 at 3 PM (PT). The same material will be covered in both trainings.
|Thursday, January 8, 2015, 9:30 am PST (1 hr)|
|Thursday, January 15, 2015, 3:00 pm PST (1 hr)|
These trainings are optional. However, new ORS users will find them useful for learning how to navigate ORS and find the information they want, and experienced ORS users will have the opportunity to learn about system enhancements for 2014-15. Please contact your Regional ESD Partners with questions.
In the November 13th issue of the AA Update, ODE alerted the field to an issue with the text-to-speech functionality of the Mac 10.6 – 10.9 Secure Browser 7.0 (released October 1, 2014). As identified in that November 13th communication, resolution of this issue will require districts planning to test using Mac 10.6 – 10.9 computers to install an updated secure browser. After thorough quality control measures, AIR will post Secure Browser 7.2 for Mac 10.6 – 10.9 computers to the OAKS Portal on Monday, December 8. All schools that have installed Secure Browser 7.0 on Mac 10.6 – 10.9 computers will need to uninstall it and then install Mac OS X Secure Browser 7.2 prior to the start of student testing. ODE and AIR apologize for the inconvenience and appreciate your patience.
All Oregon Practice Tests (OAKS, ELPA, Smarter Balanced) will be offline from 6 a.m. PT on December 15 until 6 a.m. PT on December 30 while we do maintenance and testing of the servers.
The Oregon Online Reporting System will be offline for updates from 6 a.m. PT on Friday, December 19 through 6 a.m. PT on Tuesday, January 6. This is a change from the previously posted dates of December 24 through January 5.
The deployment of the OAKS Secure Browser 7.0 for Windows and Mac 10.6 to 10.9, which was anticipated to be available on the OAKS Portal on September 17, 2014, has been delayed. At this time a new deployment date has not been set. Please watch this space for future information.
As previously announced, OAKS Secure Browser 6.5 for Linux is scheduled to be available on October 15, 2014.
Practice Tests for all of Oregon’s state assessments (including Smarter Balanced, ELPA, OAKS, and Retests Grade 12) will be available by the end of October. Watch this space for further information.
The Online Reporting System will be offline for updates from 6 a.m. PT on Friday, September 26 through 5 a.m. PT on Wednesday, October 1. The purpose of these updates is to ensure that the Online Reporting System is compatible with changes that are being implemented in the Test Information Distribution Engine for 2014-2015.
OAKS Secure Browser 7.0 for Windows and Mac 10.6 to 10.9 is anticipated to be available on the OAKS Portal on September 17, 2014. As previously announced, OAKS Secure Browser 6.5 for Linux will be available on October 15, 2014.
The OAKS Portal has new features for 2014-2015:
Oregon Secure Browser 6.5 for Mac 10.5 will be available on the OAKS Portal on September 1, 2014 as scheduled.
Oregon Secure Browser 7.0 for Windows and Mac 10.6 to 10.9 is based upon new technology for recording ELPA speaking responses. We are delaying the release of Secure Browser 7.0 until it can be tested with the 2014-2015 ELPA Practice Tests in mid-September. We will provide a date for the release of Secure Browser 7.0 by mid-September. ODE and our test vendor, the American Institutes for Research, apologize for this delay.
The OAKS Online Systems will be offline for updates on the following dates:
The mobile secure browser apps for iPads, Android tablets, and Chromebooks will be available on August 1, 2014. The secure browsers for Windows and Mac are estimated to be available September 1, 2014. The secure browser for Linux is estimated to be available October 15, 2014.
TIDE will be open from June 2 through July 11 for orders for kindergarten assessment booklets. Orders for kindergarten assessment booklets can be placed by district users only. The TIDE User Guide: Ordering Kindergarten Assessment Booklets is posted in the Resources section of the OAKS portal. The User Guide provides detailed instructions for accessing the kindergarten booklet order window.
Districts can choose to have the kindergarten booklets delivered between August 4 and 8 or between August 25 and 29. Districts must choose a delivery window and then click [Save] or they will not receive any kindergarten assessment booklets. After you click [Save] you should get a message saying that your response was successfully saved.
TIDE has been pre-loaded with the number of kindergarten students who took the kindergarten assessment in your district in 2013-2014. You can change the pre-loaded number if you anticipate that the number of kindergarten students in your district will be different this year. Remember to click [Save] if you change the number. ODE will determine the number of booklets you receive based on the number of students entered in TIDE.
If you need assistance, please contact your Regional ESD Partner.
Google released an update to the Chromebook operating system (version 34) earlier this month. Computer-based read aloud does not work with that update. As such, we recommend that you wait to install the update until AIR and Google resolve this issue. If you have already updated your Chromebooks to version 34 of the Chromebook operating system, you will need to use other computers for students who require the computer-based read aloud feature. We will provide further guidance once this problem has been fixed.
The American Institutes for Research (AIR), ODE’s test vendor for the OAKS assessment, identified a security issue that affects Android tablets when they are used with some Bluetooth keyboards. Until further notice, schools that plan to administer the OAKS tests on Android tablets should not use Bluetooth keyboards. No Oregon schools have used Android tablets for OAKS testing to date.
This issue does not affects iPads. Schools can continue to use iPads with Bluetooth keyboards. As a reminder, schools should use iPad Ssecure Browser version 2.2 which was released on Friday, March 21.
The ELPA test window will close for the year at 11:59 p.m. on Tuesday, April 15.
Spring online writing is now available through the OAKS Test Delivery System. The online spring writing test will be open through May 22. The writing test is available only to grade 11 and 12 students who did not take the test during and previous year and meet or exceed the achievement standard AND who did not take the winter online writing test this year.
ELPA Batch 1 results were posted on Friday, March 14, 2014 in Student-Centered Staging and in the OAKS Online Reporting System (ORS). Students scores were reviewed by ODE and all scores are correct and have been correct since original posting. However, ORS displayed student levels using last year’s Performance Standards and Performance Level Descriptions (PLDs), rather than the new information for the 2013-2014 school year. Therefore, while the reports in ORS showed the correct ELPA scores for students, some students’ scores were mapped to incorrect performance levels. For background, information about the transition in ELPA performance standards and PLDS can be found on the web at: http://www.ode.state.or.us/search/page/?id=3896.
The performance standards and PLDs have been corrected in ORS as of Monday morning, March 24, 2014. If your school or district downloaded any student ELPA reports from the Online Reporting System prior to Monday morning, March 24, 2014, please destroy those reports and download new reports. Student scores should not be changed in the new ORS reports, but the mapping between those score and performance levels and PLDs has been corrected. Oregon Department of Education’s test vendor, the American Institutes for Research (AIR), identified the cause over the weekend, detailed the necessary programming changes and test cases. The changes were approved by Oregon Department of Education on Sunday so that correct ORS reports would be available to schools by Monday morning, ODE and AIR apologize for this error and the implications for schools.
If you have questions please contact your ESD Partner.
AIR and ODE have released an update to the iPad Mobile Secure Browser that prevents students from using the iPad applications “Speak Text” and “Define.” Please update your iPad Mobile Secure Browser to version 2.2 before having students complete any additional OAKS tests on the iPad. The updated iPad Mobile Secure Browser can be downloaded from the Apple Store.
All OAKS and ELPA operational tests will be offline for spring break from Monday, March 24 through Friday, March 28. Practice Tests will be available during this time.
The window for ordering paper writing tests for the second (spring) writing window will close on March 15. If you need spring paper writing tests, please make sure to enter your order in TIDE by 11:59 p.m. on Saturday, March 15. TIDE will not accept writing orders for the spring writing window past this time.
Secure Browser 6.5 addresses issues with ELPA recording on Mac 10.5 (Intel) computers. This secure browser can be downloaded from the Secure Browser page of the OAKS portal now.
If you have not yet installed the Secure Browser for Mac OS X (Intel) computers, download Secure Browser 6.5.
ELPA has been updated to fix issues that have been reported to the Help Desk. The updates address the following:
The following clarifying updates have been made to the OAKS System User Guides:
Over the past week several Oregon districts have reported issues with printing reading passages. ODE’s test vendor, the American Institutes for Research, has discovered that passages and items are not printing correctly when the Test Administrator uses Internet Explorer 6, 7, 8, and 9 for the Test Administrator Interface. If you think students in your test session may need to print passages or items, please use one of the other approved browsers for the Test Administrator interface: Firefox (4.0 and above), Google Chrome (18+), or Internet Explorer 10.
Reading, mathematics, science, and social sciences tests delivered through the OAKS Secure Test Delivery System (TDS) are now open for the 2013-2014 academic year. The Online Reporting System is also open for the 2013-2014 academic year. The updated 2013-2014 OAKS Online Test Administrator User Guide and 2013-2014 Online Reporting System User Guide are available on the Resources page of the OAKS Portal. Instructions for administering secure tests on mobile secure browsers (for iPad and Android) and on Chromebooks are also available on the Resources page of the OAKS Portal.
Apple released an updated operating system, iOS 7.o, for iPad tablets on September 18, 2013. The American Institutes for Research, ODE’s contractor for the OAKS assessments, has completed testing of iOS 7.0 and determined that iOS 7.0 is compatible with the current mobile secure browser for iPads and the OAKS assessments. Therefore, we will support secure student testing on iPads running iOS 7.0 during the 2013-2014 academic year. This support will be enabled on November 5, 2013 for the both the OAKS operational tests and the OAKS practice tests. Please note: users can download the mobile secure browser on iPads using the iOS 7 operating system prior to November 5, but they will not be able to use it until November 5. AIR has updated the Secure Browser Support Plan available on the OAKS Portal to reflect this expanded support.
As a reminder, for 2013-2014 the OAKS System does not support computer-based read aloud on iPads, and ELPA testing is not supported on any tablets. ODE recommends that all students using a tablet for secure testing also use an external keypad that overrides the touch screen keyboard.
The TA Training Site has been updated and now accepts TIDE usernames and passwords for 2013-2014. Users with TIDE accounts can now set up proctored test sessions for students. Students can also continue to take un-proctored practice tests.
TIDE is now open for the 2013-2014 academic year. All 2012-2013 school-level users have been deleted from TIDE and will need to be added to TIDE by their DTSA or DSA if they should have an account this year. DTSAs and DSAs who need a list of users in their district who were deleted from TIDE can obtain the list from their ESD Partner or the OAKS Help Desk.
The Oregon Training Site, including the OAKS Online, ELPA, and Writing Practice Tests, is now available. Please note the 2013–2014 Secure Browsers will need to be installed prior to taking a Practice Test with the Secure Browser. The ELPA Practice Test can only be accessed using the Secure Browser. The OAKS Practice Test and the TA Training Site can be accessed using any of the supported operating systems and browsers.
In 2013-2014 we will support OAKS Online and Online Writing secure student testing on iPads and Android tablets for the first time. ELPA will continue to be available on desktops and laptops only. A User Guide with information about the installation and setup of mobile secure browsers for supported devices is now available in the Resources section of the OAKS portal.
Updated: Accessing the Practice Tests:
Students can access the OAKS Online calculators outside of the testing environment using the following links:
Note: These calculators can now be accessed on iPads with Safari 6 or Android tablets with Google Chrome 18+.